The Finance Department, under the direction of the City Manager, is responsible for the systems and procedures that assure the sound and efficient functioning of the City's financial activities. The flow of financial activities begins with a plan (budget). The plan is then implemented and the transactions recorded (accounting); and finally, the results are reported (financial statements).
To make this process function smoothly, the Finance Department assists the City Manager in preparing an operating budget and a capital improvements program before the start of each new fiscal year. As the fiscal year unfolds, the budgets are carefully monitored for the extent to which actual financial transactions vary from the budget.
When the actual financial transactions occur, the Finance Department must see that all monies due the City are collected, and all City liabilities are paid on time. All cash received has to be either, immediately disbursed, kept safely on hand, or invested. The Department routinely analyzes the flow of cash in and out of the City accounts for a number of purposes. The Finance Department also keeps an accurate record of all financial transactions, generates interim financial reports, and assists in the audit process that produces audited financial statements at the end of each fiscal year.
More specifically, it prepares the City's payroll; it bills, collects, and accounts for City property and income taxes, water and sewer fees, residential inspection and various permit fees. Additionally, the Finance Department analyzes non-routine financial situations, undertakes special financial projects and studies, and responds to requests for financial information from other governmental agencies and private enterprises. The Department also maintains a computer installation that supports most of the functions mentioned above.
To continue to maintain the City in a sound financial condition by managing its financial affairs comprehensively and prudently.
§ 31.017 FINANCE DEPARTMENT; DIRECTOR; POWER AND DUTIES.
(B) Division of Finance Department.
(1) Treasury Division. The Treasury Division shall be supervised by the City Treasurer, whose duty it shall be to collect all receivables of any type—fees, licenses, service charges and taxes. The Treasurer shall receive all other monies due or coming to the city from assessments, grants and intergovernmental payments. All monies received by the City Treasurer shall be deposited daily in the official depository to the credit of the city and shall be recorded and accounted for on the date received.
(2) Accounting and Control Division. The Accounting and Control Division shall be supervised by the City Controller who shall be a competent municipal accountant and shall be responsible for the audit and recording of all financial transactions.
(C) The City Manager may assign other duties and responsibilities to the Department as necessary for the operation of the city; these may be assigned to an existing division or additional division as deemed necessary.